Article l – Name

The organization shall be named Coral Academy of Science Eastgate Parent Teacher Organization (PTO); herein referred to as the PTO. 

Article II – Mission Statement

To enhance the educational experience of the students at Coral Academy of Science Eastgate by providing financial support to the student's needs, as both a facility and as individuals. In addition, help to foster academic growth, preparation for college and career, and unify a community with a diverse student body by sponsoring social gatherings and events. 

BYLAWS OF: 

CORAL ACADEMY OF SCIENCE EASTGATE PTO 

The name of the organization is CORAL ACADEMY OF SCIENCE EASTGATE PTO. The organization is organized in accordance with the Revised Nevada Statutes, Chapter 82, as amended. The organization has not been formed for the making of any profit, or personal financial gain. The assets and income of the organization shall not be distributable to, or benefit the trustees, directors, or officers or other individuals. The assets and income shall only be used to promote corporate purposes as described below. 

Nothing contained herein, however, shall be deemed to prohibit the payment of reasonable compensation to employees and independent contractors for services provided for the benefit of the organization. This organization shall not carry on any other activities not permitted to be carried on by an organization exempt from federal income tax. The organization shall not endorse, contribute to, work for, or otherwise support (or oppose) a candidate for public office.

The purpose of the organization is the following: 

To enhance the educational experience of the students at Coral Academy of Science Eastgate by providing financial support to the student's needs, as both a facility and as individuals. In addition, help to foster academic growth, preparation for college and career, and unify a community with a diverse student body by sponsoring social gatherings and events. 

The organization is organized exclusively for purposes pursuant to section 501(c)(3) of the Internal Revenue Code. 

Article III – Policies 

Section 1: 

The PTO shall operate for charitable, educational, non-partisan, non-sectarian, and non-commercial purposes and shall not discriminate based on age, sex, creed, or national origin no. 

Section 2: 

The policies of the PTO are established to maintain tax-exempt status as defined by section 501(c)3 of the internal revenue code. 

Section 3: 

The name of the PTO and the names of any of its members in their official capacities shall not be used in any connection with a commercial concern or political interest or for any purpose not appropriately related to the mission of the PTO. 

Section 4: 

The PTO may cooperate with other PTO’s under the direction of the same Board of Directors that have similar goals and interests but shall not interfere with the administration of these schools or seek to control its policies. 

Section 5: 

Any person volunteering at a PTO event or serving in an official PTO position is subject to a criminal background check prior to volunteering. 

Section 6: 

The vote of a majority of the Executive Board present at a properly called meeting at which a quorum is present shall be the act of the Board, unless the vote of a greater number is required by law or by these bylaws for a particular resolution. An officer of the organization who is present at a meeting of the Executive Board at which action on any corporate matter is taken shall be presumed to have assented to the action taken unless their dissent shall be entered in the minutes of the meeting. The Board shall keep written minutes of its proceedings in its permanent records. 

Article IV – Membership and Dues

Section 1 - Membership: 

Any parent, guardian, or direct family member of a student at the school, the principal, or any teacher currently employed at the school may become a PTO member. When a family pays dues, the membership shall be good for each household of the child/children enrolled at Coral Academy of Science Eastgate. If other family members want to join the PTO, they must pay their own dues separately. 

Section 2 - Dues: 

Only members in good standing shall be eligible to vote or serve on the Executive Board. Dues paid shall be good through the current fiscal year of the PTO, which shall end on June 30th. 

Section 3 - Vote: 

Each individual, paying member shall have one vote. Each paying member shall have one vote per parent and child/children attending Coral Academy of Science Eastgate. Voting may take place by voice or upon request, by written ballot. 

Section 4 - Legal: 

PTO Board members must do fingerprinting and badging for the school. The fees shall be covered for fingerprinting by personal funds. 

Article V – Fiscal Year 

The fiscal year of the PTO shall begin on July 1st and end on the following June 30th.

Article VI – Officers and Elections

Section 1 - Officers: 

The Officers shall consist of a President, and up to four Vice Presidents, Secretary, Treasurer, Director of Membership, Director of Volunteers, Director of Fundraising, and Board Assistant. The position of the President or Vice President may be a shared position between two individuals, thus acting equally as co-president or vice president. The President may not serve concurrently as a Vice President. 

Section 2 - Eligibility: 

Only members in good standing shall be eligible to serve in any officer or board position. 

Section 3 - Appointment of Initial Officers: 

Upon the initial formation of Coral Academy of Science Eastgate PTO, the principal shall appoint Officers for their initial term. Thereafter, Officers must be nominated and elected following the rules set forth in sections 4 and 5. 

Section 4 - Nominations & Elections: 

The Elections Committee shall submit nominations for Officers’ positions at the May PTO meeting. At this meeting, additional nominations may also be made by the PTO membership. The Elections Committee must be chosen on or before the general meeting prior to this May PTO meeting.

Section 5 - Term of Service: 

The Officers elected will serve up to a two-year term. Co-Presidents will serve alternating years during tenure. An Officer may serve a second term if elected, but no more than two consecutive terms in the same office. In the event that no qualified nominee can be found to fill an existing Officer’s expiring term, the current Officer may continue to perform their duties for another term, if the members of the organization agree to an exception of Section 5. 

Section 6 - Officer Requirements: 

Executive Officer requirements are as follows: Nominee is a member of the Coral Academy of Science Eastgate PTO, must have served as a board member for at least one school year, been actively involved in at least one committee, and must be familiar with the operations of the Coral Academy of Science of Nevada PTO and Coral Academy of Science Eastgate Policies. If a non-board member chooses to run, the Executive Board may vote to enact an exception to these requirements. 

Section 7 - Additional Terms: 

In the event that the PTO fails to fill all Officer positions at the May PTO meeting, the incumbent of the expiring term may remain in office for one additional school year or until an election of a new official at any regular meeting. The incumbent may not remain in the same official position for more than two additional years. 

Section 8 - Code of Conduct:

All Officers shall act in the best interest of the PTO and adhere to the Code of Conduct.

Section 9 - Compensation: 

The PTO shall compensate no Officer for their service monetarily but PTO Officers have free admission to events but shall pay for their children and additional adults. This includes but is not limited to free events and merchandise (With the exception of a promotional item to join the PTO.) 

Section 10 - Attendance: 

Each Officer shall attend the Executive Board and PTO meetings. 

Executive Board Members - May ONLY be absent one meeting per semester. Assistant Board Members - Are required to attend the first meeting of the semester. 

Section 11 - Committee Service: 

Each Executive Board member is expected to chair a minimum of one committee. Each Board Assistant is expected to co-chair on a minimum of one committee. 

Section 12 - Committees 

To the extent permitted by law, the Executive Board may appoint from its members a committee or committees, temporary or permanent, and designate the duties, powers, and authorities of such committees. 

Section 13 - Removal from Office: or Vacancy 

Any Officer can be removed from office: with or without cause, by an Executive Board majority vote, at a regular PTO meeting. Advance notice of the vote shall be given to the PTO membership and Executive Board at least one week prior to the meeting. The removal of Officers must be documented twice for reasons that are detrimental to the PTO not to be used as a personal vendetta. 

Reasons include but are not limited to: 

1. Absence from 3 or more meetings. 

2. Combative towards other members or school administration. 

3. Undermining Board decisions with a personal agenda with intent to harm PTO. 

4. Escalation requires a third-party mediator from the admin to avoid escalation. 

The Executive Board shall have the power to remove an Officer or agent of the organization. Any vacancy that occurs for any reason may be filled by the Executive Board. 

An Officer shall be subject to removal, with or without cause, at a meeting called for that purpose. Any vacancy that occurs on the Executive Board, whether by death, resignation, removal or any other cause, may be filled by the remaining Executive Board Officers. An Executive Officer elected to fill a vacancy shall serve the remaining term of his or her predecessor, or until a successor has been elected and qualified. 

Section 14 - Nominations: 

Each Officer shall assist in the nomination of incoming chairpersons of the standing committees. If a chairperson cannot be identified prior to the first meeting of a committee, a chairperson may be appointed at the meeting as long as an Officer is present. 

Article VII - Officer Duties 

Section 1 - President 

The President shall: 

1. Preside over all meetings of the PTO. 

2. Prepare meeting agendas (or instruct Secretary to do so, if unable.) 

3. Be a member, ex officio of all committees. 

4. Represent the PTO at all meetings outside of the organization. 

5. Assist in the total coordination of all committees and the PTO as a whole. 

6. Appoint special committees as needed. 

7. Announce and communicate PTO meetings and events to the school population at least one week in advance of that meeting. 

8. Respond, or delegate, to parent text, calls, and emails with the assistance of the Vice President of Communications.

9. Set an annual PTO schedule with the admin last week of school. 10. Act as liaison between school administration and the PTO Board. 

Section 2 - Vice President of Events 

The Vice President of Events shall: 

1. Perform the duties of the President in his/her absence, resignation, or inability to serve. 

2. Act as Chairperson for assigned committees where needed. 

3. Assist the Secretary and Treasurer as needed. 

4. Assist Chairperson in the organization and execution of events. 

5. Prepare event files including volunteer sign-ups, checklist, and event breakdown, including event budget. Maintain organized records; gathered from every chairperson, hosted by the PTO. These records should be kept in a secure location at the school and should be made available upon request, to any Committee Chair planning a similar event. They shall be turned over to the next VP of Events that holds this position in the following year. 

6. Coordinate with the Treasurer in regard to event budgets. 

7. Coordinate with Chairpersons in regard to fundraising events. 

8. Attend all PTO events and fundraisers at Coral Academy of Science Eastgate, or delegate the responsibility to a PTO member, and take photos and document each event. 

Section 3 - Vice President of Communications 

The Vice President of Communications shall: 

1. Perform the duties of the President in his/her absence, resignation, or inability to serve. 

2. Attend all PTO events and fundraisers at Coral Academy of Science Eastgate and/or delegate the responsibility to a PTO member, and take photos and document each event. 

3. Send email reminders for sales, events, and volunteer opportunities.

4. Tracking/updating/delivery of physical merchandise from the PTO store. 

5. Assist the yearbook committee with any documentation or photos needed for the Coral Academy of Science Eastgate Yearbook. 

6. Promote PTO and events on social media accounts (Facebook, Website, Instagram, etc). At least once weekly and 24 hours prior to an event. 

7. Monitor PTO inboxes and organize incoming emails. Proofread emails prior to mass distribution. 

8. Be a member of each grade levels’ Facebook and post on behalf of the PTO regarding the PTO subjects as needed. 

9. Communicate with the President regarding any social media alerts, parent concerns, or feedback received through this method of communication by checking messages every day. 

10. Shall positively represent Coral Academy of Science Eastgate PTO in all online platforms.

11. Answer questions on social media, website, and email or forward on to the appropriate Committee Chair for follow-up. 

12. PTO website management including: uploading meeting minutes from the Secretary, current monthly calendar, basic website information, Board Member information, and online store content. 

13. Creating and distributing monthly PTO newsletter via email. 

14. Keep track of all PTO-related website/email sign-on and password info, resetting when necessary (ex. Executive Board turnover). 

Section 4 - Vice President of Lower Elementary 

The Vice President of Lower Elementary shall: 

1. Perform the duties of the President in his/her absence, resignation, or inability to serve. 

2. Act as Chairperson for assigned committees where needed. 

3. Assist the Secretary and Treasurer as needed. 

4. Create and maintain a list of all Elementary clubs/sports and who is the main contact. 

5. Create and maintain a list of all Elementary teachers' names and emails. 

Section 5 - Vice President of Upper Elementary 

The Vice President of Upper Elementary shall: 

1. Perform the duties of the President in his/her absence, resignation, or inability to serve. 

2. Act as Chairperson for assigned committees where needed. 

3. Assist the Secretary and Treasurer as needed. 

4. Create and maintain a list of all upper elementary clubs/sports and who is the main contact. 

5. Create and maintain a list of all Secondary teacher’s names and emails. 

Section 6 - Secretary 

The Secretary shall: 

1. Maintain all records of the PTO, including non-monetary transactions, contracts, correspondence, and related documents. 

2. Record the minutes of the meetings of the Executive Board and forward copies to each Executive Board member within two weeks of the recorded meeting. If videotaping or holding meetings on Facebook Live, the Secretary shall still translate into written minutes to be kept on file. 

3. Circulate the minutes from the preceding PTO meeting at each monthly PTO meeting 

4. Maintain organized records, gathered from adventure persons, from the planning of any event hosted by the PTO. These records should be kept online and should be made available upon request to any Committee Chair planning a similar event, then turned over to the next Secretary to hold this position. 

5. Attend to, but not limited to, gestures of appreciation and sympathy on behalf of the PTO, and thank you cards to vendors. 

6. Hold a copy of the PTO Bylaws, current membership list, free dress, and events calendar. Make each form available if requested by any PTO member at any PTO or Executive Board meeting. 

7. Provide a printed copy of the Bylaws to each newly elected Executive Board member prior to the first General PTO meeting. 

Section 7 - Treasurer 

The Treasurer shall: 

1. Act as custodian of funds and perform all banking activities of the PTO.

2. Maintain up-to-date, accurate financial records of the PTO. 

3. Access to Square and GoDaddy. 

4. Access to Wells Fargo account and checks upon August 1st of the term.

5. Receive all funds of the PTO; including but not limited to, donations, dues, and fundraising sales and contributions. 

6. Provide a written and oral financial report of the receipts and expenditures at each PTO and Executive Board meeting and at other times upon request of the Executive Board. Send an updated income/expense report monthly via the approved communication platform. 

7. Audit all invoices and receipts submitted for payment or reimbursement to ensure each request are following PTO policies. Pay all bills and disperse funds as authorized by the Executive Board 

8. Perform a complete and timely filing of all federal and state tax returns as well as other financial reports, pertaining to the PTOs 501(c)3 status, as applicable, and maintain accurate records of such. 

9. Complete all financial updates by the close of the fiscal year and provide a full year-end report. 

10. Submit all requested/required financial data relating to PTO operations to the PTO Board within two weeks prior to the close of the school year, for the purposes of the Treasurer’s accounts being audited by the PTO Board. 

Section 8 - Director of Volunteers 

The Director of Volunteers shall: 

1. Keep accurate records of all PTO volunteers. 

2. Responsible for securing volunteers from the membership for PTO. 

3. Keep an organized database that is accessible to other committees and ensure that all members that have volunteered are given the opportunity to help. 

4. Assist Chairpersons in overall event volunteer coordination. 

5. Assist Chairpersons in preparing direct communication with volunteers in each area of every event. 

6. Shall encourage and recruit parent involvement throughout the year by way of volunteering. 

7. Work alongside school admin for volunteer needs for events not organized by PTO.

8. Work alongside the VP of Communications to ensure sign-ups are included in the monthly newsletter. 

Section 9 - Director of Fundraising 

The Director of Fundraising shall: 

1. Meet prospective donors and supporters on a continual basis to establish effective communications with them. 

2. Keep Smiths and Box Top fliers updated. Work alongside the VP of Communications to post fliers frequently on all social media outlets. 

3. Responsible for gathering donations from restaurants and businesses throughout the year for PTO functions. 

4. Keep an updated list of all companies that have donated and a list of their donations. 

5. Coordinate with Board members on sponsorship fulfillment and recognition via social media/newsletters. 

6. Assist Secretary in thank you letters to vendors. 

Section 10 - Director of Membership 

The Director of Membership shall: 

1. Confirm payment of members both previous and new that have signed up to become a PTO member. 

2. Keep virtual membership forms, paper membership forms, and teacher membership forms up to date. 

3. PTO membership spreadsheets should be kept updated and online. The spreadsheets should be made available upon request to any committee chair planning an event. 

4. Report to the Board on needs, progress, and profits of membership. 

5. Help plan membership price structure each year. 

6. Ensure technology is available for virtual membership sign-ups at PTO membership drive events (Open House, etc.) 

7. Outreach for document payment discrepancies with parents via email or phone call. 

Section 11 - Board Assistant 

The Board Assistant shall: 

1. Assist Executive members and committees where needed upon request. 2. Cochair at least one(1) event in a school year.

Article VIII – Meetings 

Section 1 - General Meetings of the PTO: 

Shall be held a minimum of quarterly, except during July and August at the school, on a date and time pre-established by the Executive Board. The President at the first regular meeting of the school year shall present dates and times of the quarterly meetings. 

Section 2 - Executive Board Meetings: 

Shall be held no less than quarterly on a date mutually agreed upon by the Executive Board members. 

Section 3 - Full Board Meetings: 

Shall be held no less than quarterly on a date mutually agreed upon by the Officers. General meetings can count as Full Board meetings as needed. 

Section 4 - Special Meetings of the PTO: 

May be called at any time during the school year by the President or upon the written request to the Secretary of at least five (5) PTO members in good standing. The objective(s) of a special meeting must be set forth and presented to the PTO membership at least 10 days prior to the meeting. 

Section 5 - Majority Quorum:

A majority of the Executive Board must be present to conduct business. A majority of the Executive Board shall constitute a quorum. A quorum must be met in order for any vote to take place. 

Section 6 - Notification of Meetings:

The secretary will notify the members of the meetings via email at least one week prior to the meeting. 

Section 7 - First Meeting of School Year: 

The newly elected Executive Board shall meet at least once between July 1st and the first PTO meeting of the upcoming school year for the purpose of preparing a balanced budget proposal which shall be presented at the first General PTO meeting of the school year. A vote shall be taken at the first regular PTO meeting to either accept or amend the Executive Board’s proposed budget. At this first Board meeting, a tentative calendar for the year shall be set for approval by the Coral Academy of Science Eastgate Administration. 

Section 8 - Final Meeting:

The final PTO meeting shall take place in the last 30 days prior to the close of the school year. 

Article IX – Executive Board 

Section 1 - Membership: 

The Executive Board shall consist of the President, Vice President(s), Secretary, Treasurer, Director of Membership, Director of Volunteering, and Director of Fundraising.

Section 2 - Duties: 

The Executive Board shall conduct necessary business in preparation for the General PTO meetings and shall prepare a proposed budget to be voted on by the PTO membership at the first General PTO meeting of the fiscal year. Executive Board members shall also act as Chairs for committees and organize meetings with school administration as needed. 

Section 3 - Meetings:

Regular meetings shall be held monthly, on the same day and at the same time each month, to be determined by the board. Special meetings may be called by any two board members, with 24 hours notice. 

Section 4 - Quorum:

Half the number of board members plus one constitutes a quorum. 

Article X – Finances 

Section 1 - Use: 

PTO funds shall be used for programs, events, and items that directly benefit the students of Coral Academy of Science Eastgate, with the exceptions of the Annual Teacher Appreciation Luncheon, Volunteer Appreciation Event, Holiday Gifts, and Staff Pick Me Ups as needed throughout the year. The total of these items should not exceed 10% of annual funds or leave the PTO account with less than $2,000. 

A tentative budget shall be drafted in spring for the following school year and approved at a fall meeting by a majority vote of the members present. 

The treasurer shall keep accurate records of any disbursements, income, and bank account information. 

Section 2 - Income: 

All funds raised for the PTO must be documented and submitted to the Treasurer within 10 days of receipt. The Treasurer must deposit all funds received by the treasurer into the PTO bank account within four days of receipt. Separate deposit receipts should be maintained for funds received from each unique fundraising event. 

Section 3 - Expenses: 

Reimbursements for all expenses shall be made only after receipts for the expenditures have been audited, documented, and approved by the Executive Board. Reimbursement requests should be submitted to the Treasurer within 10 days of the incurred expense or by three weeks prior to the end of the fiscal year, whichever comes first, and must be accompanied by a receipt. Any cash advance to cover expenses prior to purchase must be documented in detail. All unused funds must be returned to the Treasurer immediately following the purchase. 

The board shall approve all expenses of the organization. 

Two authorized signatures shall be required on each check over the amount of $200. Authorized signers shall be the president, treasurer, and principal. 

Section 4 - Non-Budgeted Requests: 

The Executive Board may submit monetary requests for non-budgeted items to increase/decrease add/remove a school event, pending a vote from the Executive Board. A vote for approval of the change in the annual budget shall be taken at the next scheduled meeting of the Executive Board or approved communication platform. Notification of the resulting vote shall be publicized to the PTO membership no later than one week after the vote took place. Requirements are as follows: 

A quorum is met at the meeting/approved messaging platform and the revision request is approved by a majority vote of those present. 

All approved amendments shall become effective immediately and be recorded by the Secretary. 

Section 5 - End of Year Preparation: 

The treasurer shall prepare a financial statement at the end of the year, to be reviewed by the Audit Committee. 

Section 6 - Dissolution

Upon the dissolution of the organization, any remaining funds should be used to pay any outstanding bills and, with the membership’s approval, spent for the benefit of the school.

Article XI – Parliamentary Authority 

Robert’s Rules of Order shall govern meetings when they are not in conflict with the organization’s bylaws or any other special/ standing rules. 

Article XII – Standing Rules 

Standing rules may be approved by the Executive Board, and the secretary shall keep a record of the standing rules for future reference. 

Article XIII – Amendments 

The Bylaws may be amended, altered, or repealed by the Executive Board by a majority of a quorum vote at any general or special meeting. The text of the proposed change shall be distributed to all Board members at least ten (10) days before the meeting. 

Article XIV – Conflict of Interest Policy 

Section 1 - Purpose:

The purpose of the conflict of interest policy is to protect this tax-exempt organization’s interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the organization or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations. 

Section 2 - Definitions:

• Interested Person. Any director, principal officer, or member of a committee with governing board-delegated powers who has a direct or indirect financial interest, as defined below, is an interested person. 

• Financial Interest. A person has a financial interest if the person has, directly or indirectly, through business, investment, or family: 

1. An ownership or investment interest in any entity with which the organization has a transaction or arrangement; 

2. A compensation arrangement with the organization or with any entity or individual with which the organization has a transaction or arrangement; or 

3. A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the organization is negotiating a transaction or arrangement. “Compensation” includes direct and indirect remuneration as well as gifts or favors that are not insubstantial. A financial interest is not necessarily a conflict of interest. Under Section 3b, a person who has a financial interest may have a conflict of interest only if the appropriate governing board or committee decides that a conflict of interest exists. 

Section 3 - Procedures: 

• Duty To Disclose. In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the directors and members of committees with governing board-delegated powers who are considering the proposed transaction or arrangement. 

• Determining Whether a Conflict of Interest Exists. After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he/she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide whether a conflict of interest exists. 

• Procedures for Addressing the Conflict of Interest. 

1. An interested person may make a presentation at the governing board or committee meeting, but after the presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest. 

2. The chairperson of the governing board or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. 

3. After exercising due diligence, the governing board or committee shall determine whether the organization can obtain, with reasonable efforts, a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest. 

4. If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the governing board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the organization’s best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination, it shall make its decision as to whether to enter into the transaction or arrangement.

Section 4 - Violations of the Conflict of Interest Policy:

i. If the governing board or committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose. 

ii. If, after hearing the member’s response and after making further investigation as warranted by the circumstances, the governing board or committee determines that the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action. 

Section 5 - Records of Proceedings:

The minutes of the governing board and all committees with board delegated powers shall contain: 

• The names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest; the nature of the financial interest; any action taken to determine whether a conflict of interest was present; and the governing board’s or committee’s decision as to whether a conflict of interest in fact existed. 

• The names of the persons who were present for discussions and votes relating to the transaction or arrangement; the content of the discussion; including any alternatives to the proposed transaction or arrangement; and a record of any votes taken in connection with the proceedings. 

Section 6 - Compensation:

• A voting member of the governing board who receives compensation, directly or indirectly, from the organization for services is precluded from voting on matters pertaining to that member’s compensation. 

• A voting member of any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from the organization for services is precluded from voting on matters pertaining to that member’s compensation. 

• No voting member of the governing board or any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from the organization, either individually or collectively, is prohibited from providing information to any committee regarding compensation. 

Section 7 - Annual Statements:

Each director, principal officer, and member of a committee with governing board-delegated powers shall annually sign a statement which affirms that such person:

•  Has received a copy of the conflict of interest policy;

•  Has read and understood the policy;

•  Has agreed to comply with the policy; and 

•  Understands that the organization is charitable and that in order to maintain its federal tax exempt status it must engage primarily in activities which accomplish one or more of its tax-exempt purposes. 

Section 8 - Periodic Reviews:

To ensure that the organization operates in a manner consistent with charitable purposes and does not engage in activities that could jeopardize its tax-exempt status, periodic reviews shall be conducted. The periodic reviews shall, at a minimum, include the following subjects: 

• Whether compensation arrangements and benefits are reasonable, are based on competent survey information, and are the result of arm’s length bargaining. 

• Whether partnerships, joint ventures, and arrangements with management organizations conform to the organization’s written policies, are properly recorded, reflect reasonable investment or payments for goods and services, further charitable purposes, and do not result in inurement, impermissible private benefit, or an excess benefit transaction. 

Section 8 - Use of Outside Experts:

When conducting the periodic reviews as provided for in Section 7, the organization may, but need not, use outside advisers. If outside experts are used, their use shall not relieve the governing board of its responsibility for ensuring that periodic reviews are conducted.

Article XV – Dissolution 

Section 1 - Dissolution: 

The PTO may be dissolved provided prior notice is given to the PTO membership. A vote is taken at the next scheduled regular PTO meeting and the request is approved by a majority vote of all those present. 

All liabilities and obligations shall be paid, satisfied, and discharged, or adequate provision shall be made, therefore. Assets not held upon a condition requiring return, transfer, or conveyance to any other organization or individual shall be distributed, transferred, or conveyed, in trust or otherwise, to a charitable and educational organization, organized under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, of a similar or like nature to this organization, as determined by the Board of Directors. 

Section 2 - Remaining Funds: 

Upon a vote to dissolve the PTO, the remaining PTO funds shall first be used to pay any outstanding PTO debt and then exclusively for exempt purposes. 

1. A vote shall be taken by the PTO membership to spend the remaining funds on an item or items that will benefit the students. 

Date of Revision and Adopted: 01/05/24