Minutes & Agendas

  • Monday, September 9, 2024.

    PTO Meeting Minutes

    Opening

    Google meet meeting. The meeting started at 10am.

    Introductions were done at the beginning of the meeting.

    Discussion

    1. Location for Pumpkin Palooza

    a. Other CASLV Campus

    a. Sandy Ridge. The principal has approved but the only problem is that there needs to be a

    Sandy Ridge employee present to open campus for us. Still waiting for confirmation.

    b. Galeria Mall. Leah has a contact and would be able to get us in.

    1. The problem is, we might need additional INS.

    2. Open to non-CASLV students.

    3. Security and liability.

    2. Flip N Out Xtreme Fundraiser

    a. Time slot would be 12pm – 5pm

    b. Can not be on an CCSD holiday

    c. Can not be Friday – Sunday

    d. Possible date: October on Teacher Development Day or Nevada Day.

    3. General PTO meeting budget.

    a. We spent ~ $300 at the last PTO meeting.

    b. We will be setting a $150 budget for the upcoming meetings.

    c. We need paper confirmation that we are allowed to cook our own food for the meeting from the

    health department.

    d. Create a donation bin for supplies for the meetings. Napkins, Plates, utensils, Etc.

    e. Cheryl and Patty to call stores to get donations for “Walking tacos”.

    4. PTO Store

    a. Parents want to see what our revenue is at the store

    b. We need to make an itemized list of what we have at the store and how much money each item

    brings in after cost.

    5. Teacher Development Day Snack/Food

    a. We need to set a budget for what we will be spending when providing food or snacks for teachers

    and staff on Teacher Development Days.

    6. Reminder Stickers!

    a. Creating stickers with PTO reminders (the sky is the limit) so that the teachers can put them on kids

    before going home.

    b. Better response to the stickers than the flyers or email!

  • This agenda may change at any point for any reason. Please reach out to us if you would like to add an item.

    1. August Mixer

      1. Record turnout

      2. Total Attendees 

      3. New members since Mixer=

      4. PTO Store Revenue=$185

    2. Professional Development Day

      1. Port o Subs delivered

      2. Einsteins donated

      3. Total spent=

    3. Proposed Bylaw Amendments

      1. Nominations begin First week of April

      2. Voting Last Week of April

      3. All communications must go through PTO email

      4. PTO Playbook. Each member is responsible for updating respective playbook roles and contacts

      5. Board meeting during last week of school for official handover. 

    4. Fundraising Director

      1. Nominations? Literally anyone at this point

    5. PTO Spotlight Member for September - Patty

      1. Insert stuff that makes Patty awesome. 

    6. Palooza Planning!

      1. Committee Volunteers

      2. Define volunteer roles

      3. Photos for PTO website

      4. Free Pumpkin Contest

        1. Hand out donation info for businesses

        2. Top parent with the most free pumpkin donations wins a scooter.

    7. Craft Night October 1st - Decoration Committee in Charge

      1. Making Decorations for Palooza

      2. Cricuting 

      3. Plan next craft night for bulletin boards and school decor

    8. Rewards and Loyalty

    1. Smith’s Inspiring Donations

    2. Box Tops - What happened to Box Tops?

          8.  Treasurer’s Report

    1. Liability insurance 

    2. Today’s balance

    3. Expenses since last meeting


           9. Admin Corner


          10. Q & A

  • Saturday, September 21, 2024.

    PTO Meeting Minutes

    Opening

    Second General Meeting. Members started arriving at 1pm. Meeting started at 1:45pm.

    Introductions were done at the beginning of the meeting. Cheryl introduced each board member

    and what they do on the PTO board. PTO spotlight was done before discussion.

    Discussion

    1. Breakfast and lunch was provided by Einstein Brothers and Port of Subs for the teacher development

    day for Friday August 30, 2024. We thank them for their donations.

    2. Treasury Report

    a. Current numbers were presented to the members.

    b. Budget was voted on

    i. Ashes 1

    st motion and Dominique 2nd it. Then members voted and the Budget passed

    unanimously.

    3. Panda Fundraiser October 1st

    a. On October 1st Panda Express (Location: 195 North Stephanie Street, Henderson, NV 89012)

    will donate 20% of any orders placed using our event code. Flyers and emails were sent to

    parents.

    4. We have a Fundraiser Director!

    a. Mary Dear. Welcome to the team!

    5. All hands-on deck!

    a. We need parents’ help to fund Pumpkin Palooza.

    b. We have a goal of $6000.

    c. Parents who attended in person went home with a packet. Inside the packet they can find a

    donation request letter and vendor sign up letters to hand out to potential venders as well as

    sponsorship packet sheet.

    6. Volenteers for Pumpkin Palooza.

    a. We need as many volunteers as possible. Sign up links and QR codes have been made for

    anyone who wishes to sign up.

    b. If we do not have enough volunteers we will have to cancel the event completely.

    Closing

    President thanked admin. The meeting ended at 2:17pm.